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Unlock your full potential at work: Two proven productivity methods you must try TODAY!

Team StoryWeavers|October 16, 2023, 11:11 IST|
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In the quest for workplace productivity, individuals often seek the magic formula to reach their full potential. Today, we will introduce two highly effective strategies that can transform your work life. 

Getting Things Done and the Kanban method are two renowned approaches that empower individuals to boost efficiency, manage time effectively, and achieve goals in the workplace. 

Let’s dive right in and explore the implementation and benefits of these two productivity methods.

Also Read: One meal at a time | 5 strategies to slash food wastage at work

Getting Things Done (GTD) method:

Created by productivity expert David Allen, the GTD method is a comprehensive system that empowers you to clear your mind, organise your tasks, and take action with confidence. It offers a structured approach to task management that can make a significant impact on your productivity.

How to implement the GTD method:
  • Capture: Write down every task, idea, or commitment, in a trusted system.
  • Clarify: Process your list and decide on the next action for each item.
  • Organise: Sort tasks into contexts or categories (e.g., work, home, errands).
  • Reflect: Regularly review and update your lists.
  • Engage: Execute the tasks based on your context and priorities.
Key benefits of the GTD method:
  • Reduces mental clutter and stress
  • Ensures nothing falls through the cracks
  • Provides a systematic approach to task management

The Kanban method:

The Kanban method, initially developed by Toyota for manufacturing, has found its way into knowledge work and personal productivity. This visual system enables efficient task and project management, making it a valuable tool for individual and team-based productivity.

How to implement the Kanban method:
  • Create a Kanban board: This should have columns representing different stages of work (e.g., “To-Do,” “In Progress,” “Done”).
  • Use visual cards: Each task is represented by a sticky note, digital card, or task.
  • Place tasks strategically: Position each task in the appropriate column based on its current status.
  • Limit work in progress: To maintain focus and prevent multitasking, restrict the number of tasks in the “In Progress” column.
  • Continuous review: Regularly update your Kanban board to reflect your current workload and progress.
Key benefits of the Kanban method:
  • Offers a clear visual representation of your work in progress
  • Encourages transparency and flexibility in your workflow
  • Helps manage workload and identify bottlenecks

Also Read: Growth vs. Fixed Mindset: Your path to professional triumph

Both the GTD and Kanban methods offer powerful approaches to productivity, and they can be employed separately or even in tandem to help you unlock your full potential at work. 

GTD aids in organising your thoughts and tasks, reducing stress, and keeping you on top of your commitments. On the other hand, the Kanban method enhances your work efficiency, ensuring you maintain a clear overview of your tasks and enabling you to focus on completing them effectively. 

Try incorporating these methods into your daily routine, adapt them to your needs, and witness the transformation in your productivity and overall work satisfaction. Remember, there’s no one-size-fits-all approach to productivity. Find what’s best for you and unlock your full potential at work.

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About the Author

I'm Naqshib Nisar aka the Ministry of Happiness. A digital journalist who can write anything under the sun. When I'm not writing, I'm definitely discovering hidden gems of a city or exploring the food culture. Being a language enthusiast, I grasp words from songs I don't really understand. I'm mostly in the procaffeinating mode because coffee comes first. Hit me up if you ever want to find the best cappuccino and croissants in Bangalore.

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